Automate Your Email Management with Outlook Rules and Microsoft Flow 

If you ever feel buried under an avalanche of emails, it’s time to take control. Automating your email management can save you hours each week, letting you focus on the things that really matter for your business. Fortunately, tools like Outlook Rules and Microsoft Flow are here to help! 

Why Email Management Matters 

Emails are like the fuel of modern business. It’s how we communicate, send invoices, track projects, and make deals happen. But too much email can be a problem. Imagine these scenarios: 

  • Missed opportunities: A crucial email from a client gets lost in the flood of updates and newsletters. 
  • Dropped balls: A project deadline reminder vanishes beneath a mountain of less urgent messages. 
  • Reduced Productivity: You spend more time searching your inbox than getting work done. 

Email automation offers a solution. With the right tools, you can transform your inbox from a chaotic mess into a well-oiled productivity machine. 

The Power of Outlook Rules 

Outlook Rules are a built-in feature that lets you set up actions based on specific criteria. It’s like having a virtual assistant sorting your inbox for you. Here are some practical uses: 

  • Organize important emails: Automatically send emails from certain clients or about specific projects to designated folders. This way, you’ll never miss out on critical communications. 
  • Filter out distractions: Move newsletters and promotional emails into a separate folder. You can check them later, but they won’t clutter your main view. 
  • Set up automatic responses: If you’re out of the office, you can use rules to automatically send vacation replies. 

Taking Automation to the Next Level with Microsoft Flow 

Microsoft Flow (also known as Power Automate) is like the superhero sidekick to Outlook Rules. It lets you connect your email with other apps and services, expanding your automation possibilities even further. Here are a few examples: 

  • Save important attachments: Automatically save attachments from designated emails to OneDrive, SharePoint, or another cloud storage solution. 
  • Create tasks or reminders: Turn emails about actions or deadlines into tasks in your to-do list app. 
  • Get updates: Receive notifications in Microsoft Teams or other communication platforms for urgent emails. 

The Technijian Advantage: We are Your Email Management Experts 

Here’s where experts like the team at Technijian come in. As Managed IT Service experts in Orange County, they specialize in IT consulting, IT support, and Office 365 expertise. Technijian can save you loads of time and frustration by: 

  • Setting Up Smart Email Automation: They know the ins-and-outs of managing email efficiently, saving you hours spent trying to figure it out. 
  • Tailoring Your Automation: Every business is different, so Technijian can build custom solutions for your unique workflow. 
  • Offering 24/7 IT Support: If an email emergency happens, they’ve got your back with fast, reliable support. 
  • Full IT Services: From computer IT support to IT services consulting, Technijian provides everything your business needs to thrive – all categorized under business-to-business service solutions. 
  • Disaster Recovery Services: Help you get your emails back up and running quickly if something goes wrong. 


Think email automation could be a game-changer for your business, but don’t have the time (or patience) to do it yourself? Technijian is here to help! Our managed IT services experts bring years of experience in streamlining business processes. We’ll help you whip your inbox into shape and reclaim your time. 


Is your inbox holding you back? Don’t waste another minute fighting an uphill battle. Contact Technijian today for a free consultation. Let’s discuss how we can make email work for you, not against you. 


Ravi JainAuthor posts

Technijian was founded in November of 2000 by Ravi Jain with the goal of providing technology support for small to midsize companies. As the company grew in size, it also expanded its services to address the growing needs of its loyal client base. From its humble beginnings as a one-man-IT-shop, Technijian now employs teams of support staff and engineers in domestic and international offices. Technijian’s US-based office provides the primary line of communication for customers, ensuring each customer enjoys the personalized service for which Technijian has become known.

Comments are disabled.