Here’s Everything You Need to Know About The Modern Workplace

There’s a big question that has been on the minds of countless professionals these days. As technology continues to optimize the business space, many organizations are hoping to make their offices “modern workplaces”. However, we get the same question from professionals all the time: what exactly is the modern workplace?

When people hear ‘modern workplace,’ they usually think of a funky downtown office, with cool furniture, all-day music, gourmet coffees, and all the best free snacks you could imagine. However, in the IT world, the modern workplace is not at all about an address in a trendy city district. For IT professionals, the modern workplace is all about driving optimization and business growth with strategic technologies.

The Modern Workplace: Strategic Planning Meets Innovative Tech

Many of the professionals in our industry believe that the modern workplace is founded on innovative Cloud computing platforms like Microsoft Office 365 and Google’s G-Suite. These reliable and forward-thinking platforms are great examples of modern workplace components. However, the modern workplace is more than just opting for Cloud technology.

The modern workplace is all about harnessing tech solutions like Office 365 and G-Suite in a way that helps cut ties to traditional IT systems altogether and take advantage of powerful cloud technologies to optimize operations. This means making use of strategic technologies in a way that increases flexibility and drives productive power.

Here’s the thing: the modern workplace is only worth investing in if it’s changing the way you get work done. The whole idea of tearing yourself away from traditional IT systems and outdated tech solutions is that you’ll experience the tangible benefits of streamlining modern technologies. Wondering what those benefits should look like? We’ve got you covered.

The Top Reasons Your Organization Should Embrace the Modern Workplace

The truth is there are countless benefits to be reaped by modernizing your workplace. Most of all, though, the modern workplace is about giving your team all the things they need to work smarter, not harder. With the right technologies in place, your team will be ready to work more efficiently and dynamically than ever before. This means business moves more smoothly, less time is spent on tedious technical difficulties, and your team can stay focused on business growth. Keep reading to learn about some of the key ways a modern workplace could be a game-changer for your organization.

Streamlined Access To Resources

Perhaps the best part about the modern workplace is that it offers streamlined access to business resources for you and your team. Harnessing Cloud solutions properly will allow you to centralize company data and ensure secure access for your team whenever they need it. This also means that work can get done around the clock – anytime, anywhere, and from any device.

You and your team members can access important files and business applications not only in the office, but from home, on the road, and even on vacation. Whether you’re at your desktop, on your laptop, or just checking in from a tablet or smartphone, the modern workplace is all about having an on-the-go, accessible, and secure virtual headquarters. This way, business is always within reach.

Improved Communication

Another major benefit of the modern workplace is that channels of communication are improved and optimized. Since your teammates always have access to business resources, they’ll be better positioned to stay in close contact with each other and with clients. Cloud-based technologies allow you to stay in touch via a wide range of email, chat, and video and audio conferencing capabilities.

Need approval from a team member before moving forward on a project? Want to reach out to a client with an important question? Looking to verify order details with an important vendor? The beauty of the modern workplace is that your team, your customers, and your vendors can stay in touch seamlessly, and business opportunities are never missed.

Optimized Collaboration

When it comes to teamwork and brainstorming, the modern workplace is designed for optimal collaboration. With the right strategic technologies in places, your team members will be able to share ideas and spark inspiration – anytime, anywhere, easily.

Are teammates constantly sending documents and spreadsheets back and forth to get jobs completed? Is working on proposals and projects a long and drawn-out process because team collaboration is an uphill battle? Modern workplace technologies put the power of collaborative work back in the hands of your hardworking team.

A 5-Point Checklist For Modernizing Your Workplace

If your organization is still feeling bogged down by traditional IT systems and clunky, unsynchronized business technology, it’s time to change things up. Luckily, modernizing your workplace doesn’t have to be a mind-numbing process. Most professional leaders know that harnessing modern business technology is well within their grasp. The key is coming up with a plan for making it happen. We can help with that.

Follow these simple steps to embrace the modern workplace:

1. Map out the way your team works – Create a roadmap of your ideal operational flow. Consult your team on their most efficient ways of working together. Understanding how your team works will help you determine which modern technologies are best suited to optimize organizational workflow.
2. Do your research – Once you know the kind of applications and solutions you’d most benefit from, start looking at your options. Get to know what’s on the market, and be sure to read user reviews. Go with your gut as you narrow down different options and don’t hesitate to ask other professionals in your industry what they’re using.
3. Get professional consultation – The best thing you can do as you work to modernize your workplace with strategic technology is to contact a team of professional IT service providers for guidance and support. Go with a reliable and trusted provider who’s willing to guide you through the entire process.
4. Make smart investments in the solutions you need – Once you’ve discussed your options and thoughts with a professional consultant, have them support you as you make investment decisions. Remember to only work with a team of IT experts who is honest with you and sells you no more than what you need to optimize operations strategically.
5. Commit to ongoing optimization – The truth is, the modern workplace is forever evolving. New and strategic business technologies are constantly coming to the market. The key is to keep a finger on the pulse of business IT trends. If you’re looking for support in staying up to date, it’s a great idea to establish a long-term partnership with a team of IT consultants.

If you’re ready to fuse strategic business planning with innovative technologies, we can help. Get in touch with us and book a modern workplace consultation.

Click here to get started or call us at 949-379-8500.